Gmail stops POP and outside "Send as" in January 2027. Keep your business email working.
Google says that in January 2027 Gmail stops collecting mail from non-Google email accounts (called POP), stops "Send as" for addresses hosted outside Google, and ends Gmailify (Gmail's link to another email account). If your shop or office address, like [email protected], is hosted somewhere else and you read or send it from Gmail that way, we check it for free and help you move it before the deadline.
Free options first
You may not need us. Google lists other ways to keep using your business email, most of them free:
- Your email provider's own website or app (the company that hosts your business address).
- A desktop mail program such as Outlook or Apple Mail, connected to your provider (IMAP).
- Forwarding (from Google's FAQ on the same page). Your provider can still forward incoming mail to Gmail. That covers receiving only. In practice, replies will come from your Gmail address, not your business one.
Google also mentions adding other accounts in the Gmail mobile app, but the same page says sending from third-party accounts ends in the mobile apps too, so if you want to rely on it, we test it with you on your phone first. Google warns that tools claiming to replace "Send as" often ask for your password or access tokens. Be careful with those.
If one of these suits you, use it. We're here for owners who want it set up properly on every device, with old mail moved where your providers allow it.
What it costs
Free check
One business domain
- We look at how your email reaches Gmail today, from your screenshots or a short screen-share
- You hear in plain English whether the January change affects you, and which free option might do
- If you're not affected, that's the end of it
Email move
One domain, up to 3 mailboxes
- We help you pick a set-up that keeps working: your provider's own app, a desktop mail program, or Google Workspace
- Your domain's email settings checked and fixed: the records that tell the internet where your mail goes and that it really comes from you (MX, SPF, DKIM, DMARC)
- Old mail copied across where your providers allow it
- Phones and laptops set up on a screen-share
- A dated one-page record of what changed
Extra mailbox
Per mailbox over 3
- Same steps for each extra person
- Added to the same record
- No monthly fee
One-off prices in US dollars; any local tax is shown on the written quote. Any new email plan you choose (for example Google Workspace) is paid by you directly to that provider. We confirm our price in writing before we start, and you pay after the move is done.
Are you affected?
On a computer, open Gmail, click the gear icon, then "See all settings", then the "Accounts and Import" tab (called "Accounts" in some work accounts). You are likely affected if any of these is true:
- "Check mail from other accounts" lists your business address (this is POP).
- "Send mail as" lists a business address that isn't hosted at Google.
- You see a Gmailify link to another email account.
You are likely not affected if your business email is hosted on Google Workspace and doesn't collect mail from another host, or if you already read it in your provider's own app or a desktop mail program.
Google's page talks about "third-party, non-Google email accounts". It doesn't spell out every case, so we check yours and tell you what we find before you pay anything.
Who does what
You do
- Sign in to your own accounts (Gmail, your email provider, your domain registrar) on your own device. We never ask for your passwords or verification codes. Pause screen-sharing while you type one.
- Choose the set-up and pay any new provider directly.
- Make the domain changes while we guide you. Or, if your registrar allows it, invite us as a separate user: the invite goes to our own email and we set our own password, and you can remove us any time. Never send us a shared login.
We do
- Explain the options in plain English, with their pros and cons for your business.
- Guide each step on a screen-share and check that mail sends and arrives afterwards.
- Send you a dated record of what changed and how to undo it.
How it works
- Free check. Send us a screenshot of Gmail's "Accounts and Import" tab, or book a short screen-share.
- Plan. You get a short written plan and our fixed price.
- Move. One or two screen-shares for most small offices; copying old mail can take longer. Changes to your domain's email settings can take up to 48 hours to settle everywhere.
- Check and record. We test sending and receiving, then send the record and the invoice.
Good to know
- Don't wait for January. Google says new set-ups may already be restricted, and domain changes take time to settle.
- Your mail stays yours. We don't record screen-shares. Screenshots you send us are deleted when the job is done, or straight after a free check if you stop there; we keep only the invoice and the change record.
- No monthly fee from us. It's a one-off job.
Questions
Will I lose my old emails?
Usually not. Mail already in your Gmail stays there, and old mail can often be copied to the new set-up. Each provider has its own limits, so we tell you what is possible in your case before we start.
Do I have to move to Google Workspace?
No. Workspace is one paid option; Google says its Workspace "Send as" is not affected. If a Workspace account collects mail from another host by POP, that part may still change, so we check. Many small offices are happy with their provider's own app or a desktop mail program.
Do you need my passwords?
No. You sign in on your own device and share your screen, pausing while you type a password or code. For domain changes you make them while we guide you, or invite us as a separate user if your registrar allows it.
What if the check shows I'm not affected?
Then we tell you that, and you pay nothing.
Sources
Checked on 12 November 2026. Google may change its plans or dates.
Gmail and Google Workspace are trademarks of Google LLC. We use the names only to describe which services this job works with. All illustrations on this page are our own; they are not Google logos or screenshots. Pro Web Developers is not affiliated with, sponsored by or endorsed by Google.
Start with the free check
Send us a screenshot of Gmail's "Accounts and Import" tab, or ask for a short screen-share. We reply in plain English: affected or not, which free option might do, and what a move would involve. Free, with no obligation.
Get the free check →